An often-overlooked method of increasing productivity when working in an Excel model is to use Excel shortcuts or shortcut keys. These shortcut keys perform major functions that, when used instead of clicking in the toolbar, dramatically increase efficiency and speed.
EXCEL SHORTCUTS:
Ctrl+A: Select All
Ctrl+B: Bold
Ctrl+C: Copy
Ctrl+D: Fill Down
Ctrl+F: Find
Ctrl+G: Goto
Ctrl+H: Replace
Ctrl+I: Italic
Ctrl+K: Insert Hyperlink
Ctrl+N: New Workbook
Ctrl+O: Open
Ctrl+P: Print
Ctrl+R: Fill Right
Ctrl+S: Save
Ctrl+U: Underline
Ctrl+V: Paste
Ctrl+W: Close
Ctrl+X: Cut
Ctrl+Y: Repeat
Ctrl+Z: Undo
F1: Help
F2: Edit
F3: Paste Name
F4: Repeat last action
F5: Goto
F6: Next Pane
F7: Spell check
F8: Extend mode
F9: Recalculate all workbooks
F10: Activate Menu bar
F11: New Chart
F12: Save As
Ctrl+:: Insert Current Time
Ctrl+; : Insert Current Date
Ctrl+": Copy Value from Cell Above
Ctrl+': Copy Fromula from Cell Above
Shift: Hold down shift for additional functions in Excel's menu
Shift+F1: What's This?
Shift+F2: Edit cell comment
Shift+F4: Find Next
Shift+F5: Find
Shift+F6: Previous Pane
Shift+F8: Shift+F9
Shift+F10: Display shortcut menu
Shift+F11: New worksheet
Shift+F12: Save
Ctrl+F3: Define name
Ctrl+F4: Close
Ctrl+F5: XL-Restore window size
Ctrl+F6: Next workbook window
Shift+Ctrl+F6: Previous workbook window
Ctrl+F7: Move window
Ctrl+F8: Resize window
Ctrl+F9: Minimize workbook
Ctrl+F10: Maximize or restore window
Ctrl+F11: Inset 4.0 Macro sheet
Ctrl+F12: File Open
Alt+F1: Insert Chart
Alt+F2: Save As
Alt+F4: Exit
Alt+F8: Macro dialog box
Alt+F11: Visual Basic Editor
Ctrl+Shift+F3: Create name by using names of row and column labels
Ctrl+Shift+F6: Previous Window
Ctrl+Shift+F12: Print
Alt+Shift+F1: New worksheet
Alt+Shift+F2: Save
Alt+=: AutoSum
Ctrl+’ : Toggle Value/Formula display
Ctrl+Shift+A: Insert argument names into formula
Alt+Down arrow: Display AutoComplete list
Alt+': Format Style dialog box
Ctrl+Shift+~: General format
Ctrl+Shift+!: Comma format
Ctrl+Shift+@: Time format
Ctrl+Shift+#: Date format
Ctrl+Shift+$: Currency format
Ctrl+Shift+%: Percent format
Ctrl+Shift+^: Exponential format
Ctrl+Shift+&: Place outline border around selected cells
Ctrl+Shift+_: Remove outline border
Ctrl+Shift+*: Select current region
Ctrl++: Insert
Ctrl+-: Delete
Ctrl+1: Format cells dialog box
Ctrl+2: Bold
Ctrl+3: Italic
Ctrl+4: Underline
Ctrl+5: Strikethrough
Ctrl+6: Show/Hide objects
Ctrl+7: Show/Hide Standard toolbar
Ctrl+8: Toggle Outline symbols
Ctrl+9: Hide rows
Ctrl+0: Hide columns
Ctrl+Shift+(: Unhide rows
Ctrl+Shift+): Unhide columns
Alt or F10: Activate the menu
Ctrl+Tab: In toolbar: next toolbar
Ctrl+Tab: In a workbook: activate next workbook
Shift+Ctrl+Tab: In toolbar: previous toolbar
Shift+Ctrl+Tab: In a workbook: activate previous workbook
Tab: Next tool
Shift+Tab: Previous tool
Enter: Do the command
Shift+Ctrl+F: Font Drop Down List
Shift+Ctrl+F+F: Font tab of Format Cell Dialog box
Shift+Ctrl+P: Point size Drop Down List
FORMULAE:
COUNTIFS (range1, criteria1, [range2], [criteria2], ...)
Count cells that match multiple criteria.
FIND (find_text, within_text, [start_num])
Get the location of text in a string
LEFT (text, [num_chars])
Extract text from the left of a string
RIGHT (text, [num_chars])
Extract text from the right of a string
SUMPRODUCT (array1, [array2], ...)
Multiply, then sum arrays
SUM (number1, [number2], [number3], ...)
Add numbers together
CONCATENATE(text1,text2,…)
Joins several text items into one text item. Easier to use ‘&’ instead of the function usually.
FLOOR(number,significance)
Rounds a number down, toward zero
PERCENTILE(array,k)
Returns the k-th percentile of values in a range
DATE(year,month,day)
Returns the serial number of a particular date
DAY(serial_number)
Converts a serial number to a day of the month
NOW()
Returns the serial number of the current date and time
TODAY()
Returns the serial number of today’s date
TRIM(text)
Removes spaces from text
UPPER(text)
Converts text to uppercase
CHAR(number)
Returns the character specified by the code number
LOWER(text)
Returns the character specified by the code number
LEN(text)
Returns the number of characters in a text string
REPLACE(old_text,start_num,num_chars,new_text)
Replaces characters within text
ROUND(number,num_digits)
Rounds a number to a specified number of digits
MAX(number1,number2,…)
Returns the maximum value in a list of arguments
MIN(number1,number2,…)
Returns the minimum value in a list of arguments
AVERAGE(number1, [number2], …)
Returns the average of the select list of numbers.
COUNT(value1, [value2], …)
Returns the count of the selected list.
COUNTA(value1, [value2], …)
Returns the count of all cells in a given range.
IF(logical_test, [value_if_true], [value_if_false])
Used to sort the data according to the given logic.
Time(hour,minute,second)
Returns the serial number of a particular time.
TIMEVALUE(time_text)
Converts a time in the form of text to a serial number.
ISERROR(value)
Returns TRUE if the value is any error value
ISNUMBER(value)
Returns TRUE if the value is a number
ISERR(value)
Returns TRUE if the value is any error value except #N/A
LOOKUP (lookup_value, lookup_vector, [result_vector])
lookup_value - The value to search for.
lookup_vector - The one-row, or one-column range to search.
result_vector - [optional] The one-row, or one-column range of results.
Look up a value in a one-column range.
VLOOKUP(lookup_value,table_array,col_index_num,[range_lookup])
Looks in the first column of an array and moves across the row to return the value of a cell.
INDEX(array,row_num,[column_num])
We use an index to choose a value from a reference or array.
TRANSPOSE(array)
Returns the transpose of an array.
VALUE(text)
Converts a text argument to a number.
LEFT(text,num_chars)
Returns the leftmost characters from a text value
MID(text,start_num,num_chars)
Returns a specific number of characters from a text string starting at the position you specify.
SEARCH(find_text,within_text,start_num)
Finds one text value within another (not case-sensitive)
CONVERT(number,from_unit,to_unit)
Converts a number from one measurement system to another.
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